Appointments Import
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This wiki page is to document how appointment data needs to be constructed in order to import using WebChart’s Schedule Import Tool.
- File format: Data file shall be formated in Comma Separated Values (CSV).
- The first row of the file shall contain column header information.
- Each subsequent row shall represent an appointment.
Column Definition
The appointment column definition shall contain all columns listed below regardless if there is a value or not.
- R = Required
- R* = Only one of these is required
- O = Optional
| Name | Type | Required | Comments |
| patient.partition | char 15 | O | MRN group partition |
| patient.MRN | char 50 | O | chart identifier, a Medical Record Number |
| sched.Resource | int 10 unsigned | R | Id of resource patient will see (the import tool limits the appointment to one resource) |
| sched.Start Date | datetime | R | Date and time the appointment starts (YYYYMMDD HHMMSS) |
| sched.End Date | datetime | R* | Date and time the appointment ends (YYYYMMDD HHMMSS) |
| sched.Due Date | datetime | O | Date and time the appointment must be completed by (YYYYMMDD HHMMSS) |
| sched.Duration | int 10 unsigned | R* | Duration of the appointment in seconds |
| sched.Reason | mediumtext | O | The reason for the appointment (EG: patient's cheif complaint) |
| sched.Location | char 10 | O | Where the location takes place; can be a code (EG: OFFICE) or the description (EG: Office) |
| sched.Type1 | char 15 | O | Type of appointment; EG: Office Visit Established, Procedure, Well Child Exam |
| sched.Type2 | char 75 | O | Type of appointment |
| sched.Type3 | int 5 | O | Type of appointment |
| sched.Type4 | int 10 | O | Type of appointment |
| sched.Comment | mediumtext | O | General appointment comments/notes |
| sched.Canceled | int 10 unsigned | O | Flags appointment as cancelled; 0=not cancelled; 1=cancelled; 2=patient did not show |
| sched.Cancel Code | char 10 | O | Reason why the appointment was cancelled; EG: No Show, Patient Cancelled |
| sched.Cancel Date | datetime | O | Date that the appointment was canceled. (YYYYMMDD HHMMSS) |
| sched.Confirmed | int 10 unsigned | O | 0 (no) or 1 (yes) to indicate whether or not the appointment has been confirmed with the patient |
| sched.Confirm User | int 11 unsigned | O | ID of the user who confirmed the appointment |
| sched.Confirm Date | datetime | O | Date that the appointment was confirmed. (YYYYMMDD HHMMSS) |
| sched.Contact | char 30 | O | Field for the name of the provider who called in the appointment |
| sched.Contact Number | char 30 | O | Field for the phone number of contact who called in the appointment |
Sample CSV files
Here are sample CSV files to download and view in a text editor or a spreadsheet program.
1 Basic appointment - File:Schedulesample1.csv
1 Mulitple appointments - File:Schedulesample2.csv
Enterprise Health and WebChart Preview Documentation
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